Records Management System
We interact in the modern world
2nd Flr. Hiraya Building, Caraga State University, Ampayon, Butuan City, Philippines
center for human-computer interaction
A Records Management System was developed to assist the DSWD records officer and the organization itself and its clients as a whole for fast record tracking and to provide fast and efficient service. It is an application for digital archiving and indexing of documents. These documents are cataloged into five categories: administrative, financial, legal, personnel, and social services records. These records are vital in the organization and have a corresponding retention period where the documents could be disposed of as stipulated in the National Archives Policy of the Philippines.
- Authentication and Authorization + CAPTCHA
- Scan documents
- Upload documents
- Extract text of the uploaded/scanned documents
- AI- endabled classification (user assisted)
- Search Facility
- Manage Entries (Edit/Update/Delete)
- Quick Response (QR) Code
- Export documents
- (PDF, CSV, EXCEL, Print)
- Generate reports
- Generate statistics
- Transaction Logs
- User-friendly GUI
- Application Programming Interface (API)
- Get Records
- Put Records
System Functional Directory
The system’s navigation bar contains the four major functional buttons, Manage records, Search, Reports, Activity Logs and User Menu.
Manage Records Page – Data entry page of the system.
Search Records Page – Search Facility page of the system.
Reports Page – Graphical and Statistical representation of data are featured in this page.
Transaction Logs – Significant changes made in the system are logged and ca be viewed in this page.
User Menu – contains user specific details.